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TOWN OF COLBURN Regular Monthly Meeting Minutes for: 2/3/26 Board members present
2. The previous meeting minutes were sent out prior to the meeting and reviewed by the board: Motion to approve minutes as presented: Nick Second by: Shawn Motion Carried 3. Dana read the treasurer’s report & clerk’s balance statement: Dana and Kiel stated the clerk and treasurer balance on the CD amount but do not balance on the checking account. Throughout the meeting Dana double checked some numbers and Kiel made an edit in QuickBooks. The clerk and treasurer now balance. An error was found in Quickbooks for the January meeting. Kiel stated the clerk and treasurer now balance for the January meeting as well. 4. Public Comment: Public comment is limited to the public comment period of the meeting. Public comments can be made on agenda items which may be considered by the board during its deliberation of the agenda item. Please note that the board may not act on a public comment regarding a non-agenda item. No comments made. 5. Approval of licenses/permits: None presented. 6. Approve ordinance to adopt Wisconsin Municipal Records Schedule: Brad summarized the general records schedule ordinance. We have some records that can be destroyed. The ordinance needs to be adopted by the board to destroy these. Motion to approve: Shawn Second by: Nick Motion Carried 7. IT Grant: Sprinter put together a package and sent in the grant. Brad stated we have needs pertaining to record keeping, new equipment, such as computers, and better internet. 8. Consider changing to appointed Clerk and Treasurer positions: Brad summarized the need for the topic to be on the agenda. If we need positions filled, it’s hard to find people to fill them. By changing to appointed positions, we can go outside our town to appoint these positions. Kiel and Dana gave their opinions on the topic. Both are in favor of the change. Motion to approve this topic be on the Annual Meeting agenda: Nick Second by: Shawn Motion Carried 9. Deputy Clerk: Kiel gave details on why he thinks a deputy clerk is needed. The clerk position is demanding especially when getting started. A lot of accounting, document filing, and tax filing is needed and is not his strong suit. Kathy Yeager agreed to be the deputy clerk. Kiel is creating a job description for the deputy clerk. He and Kathy will discuss pay soon. 10. Road work discussion & update: Brad stated that the county is no longer doing bridge inspections. We are waiting on the state for confirmation of bridge work to be done on Otter Lake road. Brad is in communication with Romanowski and Kliziewisz farms about routes they take with farm equipment that is overweight for some town roads. Some routes can be taken with unloaded equipment but not loaded. The grader should arrive soon. We have spent $5,600 on salt and sand so far this year. The wheel bearing went out on the old plow truck. It was repaired by Westaby. A discussion was had between the board and public about a new storage building. Pros, cons, and options were discussed. The sale of town land was also mentioned as an option to fund a new building if needed. 11. Reviewed and approved expenditures 12. Scheduled the next monthly meeting for 3/3/26 13. Adjournment Motion to adjourn: Shawn Second by: Nick Motion Carried Comments are closed.
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